Detailed Responsibilities

• Communicate regularly with Trading Post Adviser (via phone, text, email, etc.) to keep track of and meet goals, discuss challenges, and find solutions. Promptly communicate with section officers if there are any problems.

• Attend monthly check-in meetings with the Section Secretary and/or other officers. 

• Produce a dated calendar and plan with goals and objectives that will ensure you meet the key dates set forth by the COC (see below). Be proactive in trying to meet these components in a timely manner.

• Develop a budget to use your allocated funds. Do not exceed your budget. 

• Conduct a detailed inventory pre and post-Conclave. Work with the Section Adviser and Trading Post Adviser to order new materials as necessary.

• Work with lodges to ensure that lodge merchandise is for sale.

• Submit a list of needs to each lodge. In the past, each lodge has provided a basket of goods that contains lodge merchandise and themed items.

• Write promotional pieces detailing trading post offerings. Work with the Section Communications Committee to send these out to participants.

• Work with the CVC of Administration to ensure that information about trading post hours is included in the Conclave Booklet.

• Work with the CVC of Site to request any onsite resources that you may need to run your event by the indicated deadline.

• Work to recruit other staff members and volunteers that will be needed to run the trading post.

Submit an evaluation on Trading Post and Auction activities to the section within 30 days of the conclusion of the 2025 Conclave.