Assist other CVC’s with the Conclave Site in any endeavors to assist the COC and CVC’s with their plans to utilize the chosen Conclave site. Plans for needed resources (on-site or off-site) and provides a map with locations of events, camping, restrooms, medical, parking, how to get there, etc.
Detailed Responsibilities
- Communicate regularly with the Site Adviser (via phone, text, email, etc.) to keep track of and meet goals, discuss challenges, and find solutions. Promptly communicate with section officers if there are any problems.
- Attend monthly check-in meetings with the Section Chief and/or other officers.
- Produce a dated calendar and plan with goals and objectives that will ensure you meet the key dates set forth by the COC (see below). Be proactive in trying to meet these components in a timely manner.
- Develop a budget to use your allocated funds. Do not exceed your budget.
- Provide a detailed map of the conclave site to the COC that shows all relevant locations (such as parking, camping, restrooms, showers, Trading Post, Medical, Auctions, Shows, Training, etc.) in scale, and directions to the site.
- Work with the lodge chiefs, section officers, and other CVCs and help them obtain all materials and site needs requested.
- Lead a Site Tour at the On-Site COC. Provide a site map.
- Identify camping locations and activity locations. Present these to the COC.
- Submit an evaluation on Site activities to the section within 30 days of the conclusion of the 2025 Conclave.
Apply for Conclave Vice-Chief of Site
Rather than accepting applications for the CVC of Site position, the current host lodge for the Conclave will provide a volunteer for this role.