Execute endeavors to conduct scheduled events that fall outside of Training, ARC, and Shows. This could include Vigil Rededication, a Brotherhood Ceremony, Crackerbarrel, and a Scouts’ Own.
Detailed Responsibilities
- Communicate regularly with the Special Events Adviser (via phone, text, email, etc.) to keep track of and meet goals, discuss challenges, and find solutions. Promptly communicate with section officers if there are any problems.
- Attend monthly check-in meetings with the Section Vice Chief and/or other officers.
- Produce a dated calendar and plan with goals and objectives that will ensure you meet the key dates set forth by the COC (see below). Be proactive in trying to meet these components in a timely manner.
- Develop a budget to use your allocated funds. Do not exceed your budget.
- Write promotional pieces that needed to be included on the section website for event registration, section newsletters, and flyers. These pieces should contain accurate and interest-building descriptions and highlight your events in a timely manner.
- Work with the CVC of Administration to develop the Special Events section of the Conclave Booklet. This should include your schedule and brief descriptions of your events.
- Communicate event details to lodge chiefs beforehand if a lodge responsibility is required (ie. Brotherhood Hike).
- Work with the CVC of Site to request any onsite resources that you may need to run your event by the indicated deadline.
- Work to recruit other staff members (ceremony team) and volunteers that will be needed to run your events.
- Place all Special Events planning documents into the Special Events folder of the Section Google Drive. This will be an essential resource for your successor.
- Submit an evaluation on Special Events to the section within 30 days of the conclusion of the 2025 Conclave.