Detailed Responsibilities

• Communicate regularly with Administration Adviser (via phone, text, email, etc.) to keep track of and meet goals, discuss challenges, and find solutions. Promptly communicate with section officers if there are any problems.

• Attend monthly check-in meetings with the Section Secretary and/or other officers. 

• Produce a dated calendar and plan with goals and objectives that will ensure you meet the key dates set forth by the COC (see below). Be proactive in trying to meet these components in a timely manner.

• Develop a budget to use your allocated funds. Do not exceed your budget. 

• Create the Conclave Informational Booklet. The booklet should follow the decided theme of the Conclave and include the following: Event Schedule, Map, Section Chief Statement/Letter, Training Schedule + descriptions, ARC Schedule + descriptions, Information about next Conclave + Host Lodge, Any additional information that is needed

• Create a registration plan that includes all documents required and all documents that will be handed out. Write informational pieces detailing registration procedures and needs for participants. Work with the Section Secretary to communicate these needs effectively. 

• Work with the host lodge, section officers, CVC of ARC, the CVC of Training, the CVC of Special Events, and any other CVCs to obtain the information you need for the Conclave booklet.

• Work with the CVC of Site to request any onsite resources that you may need to run your event by the indicated deadline.

• Work to recruit other staff members and volunteers that will be needed to run registration.

• Place all registration planning documents into the Administration folder of the Section Google Drive. This will be an essential resource for your successor.

Submit an evaluation on Administration activities to the section within 30 days of the conclusion of the 2025 Conclave.