Responsible for conducting scheduled events within the designated ARC period. This could include lodge competitions, a barbeque, or a Midway event with lodge booths and vendors. The goal is to foster inter-lodge fellowship and create fun activities.
Detailed Responsibilities
- Communicate regularly with ARC Adviser (via phone, text, email, etc.) to keep track of and meet goals, discuss challenges, and find solutions. Promptly communicate with section officers if there are any problems.
- Attend monthly check-in meetings with the Section Vice Chief and/or other officers.
- Produce a dated calendar and plan with goals and objectives that will ensure you meet the key dates set forth by the COC (see below). Be proactive in trying to meet these components in a timely manner.
- Develop a budget to use your allocated funds. Do not exceed your budget.
- Develop a schedule for your ARC events. This should include time and location of each event.
- The COC will work to create a structure and expectations for these events. You will have freedom over the details and organization. In general, no more than 1 event should be occurring at a time.
- Write promotional pieces that needed to be included on the section website for event registration, section newsletters, and flyers. These pieces should contain accurate and interest-building descriptions and highlight your events in a timely manner.
- Work with the CVC of Administration to develop the ARC section of the Conclave Booklet. This should include your schedule and brief descriptions of your events.
- Communicate event details to lodge chiefs beforehand if a lodge responsibility is required (ie. lodge competitions, Midway).
- Work with the CVC of Site to request any onsite resources that you may need to run your event by the indicated deadline.
- Work to recruit other staff members and volunteers that will be needed to run your events.
- Place all ARC planning documents into the ARC folder of the Section Google Drive. This will be an essential resource for your successor.
- Submit an evaluation on ARC activities to the section within 30 days of the conclusion of the 2025 Conclave.